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17 Mar 2008:
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18 Feb 2008           No Meeting

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PSGS Web Page Committee

January 21, 2008

Meeting called to order at 1:40pm

Present: Dorothy Lindquist, Sandie Morrison, Terry Mettling, Madi Cataldo, Bob Edwards.

Sandie made the motion that Dorothy be Chairperson of this committee. Madi seconded the motion. Discussion followed. Vote taken and passed.

Discussion to change password to access web page. Decided that only Web Masters Dorothy and Bob plus PSGS President should have the password.

Belfair Web Page was discussed. Having a link on the main PSGS Web Page is all right with Madi, President of the Belfair Chapter. From the navigational bar with Belfair Chapter heading, one will go to an internal page where a link goes to the Belfair Web Page. Discussed that the title of the Belfair group should be “Belfair Chapter of PSGS” not “Belfair Genealogical Society“. It is not a genealogical society but a chapter of PSGS. Madi will discuss this with her members and Jackie who does their web page.

Discussed that we would like to keep the old PSGS Web Page up for about a year with a link to the new page and then drop it. Also need to delete the info now as is outdated.

Discussion of having the PSGS By-Laws on the Web Page. Voted to have the by-laws in the index only if someone wants to read them.

Discussed if we can have a pull down box on links to display more options. Bob says not that he is aware of at this time.

Dorothy asked that members check out the About Us e-mail that she sent out to us for our approval. We said we would do so and let her know our thoughts.

Discussed that the front page of the Web Page should be about genealogy research and the About Us page will be about PSGS. The front page needs to have our PSGS logo at head of page. Following pages do not but should have reference to PSGS on them, perhaps in the footer.

Sandie asked if we can have icons of tombstones and newspapers on the cemetery page to indicate that there are photos of tombstones and obits available. Need form with copy write info in internal info on Web Page. Also approved to have photos of individual cemeteries on each cemetery link along with directions and history of each cemetery.

Discussed that we need a CD backup and also a jump drive stick to use on the computer in the library for the Cemetery Database and Membership database and others. They will be stored in the locked file cabinet and a stick or identifying ribbon as well as a label will be attached to them so they do not get lost in a pocket. With the PSGS Boards approval, Bob will purchase 3 jump drives for this purpose. Also discussed to have someone in charge of defraging the computer on a regular bases. Will wait until President Larry Swan is feeling better to meet and discuss this.

Meeting adjourned at 3PM.

Sandie Morrison

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17 December 2007, Mo. - Website Committee Meeting, 1300-1500, Library, Larry Swan, Larry Hardin, Sandie Morrison, Madi Cataldo, Bob Edwards, Dorothy Lindquist, Terry Mettling

 

The committee discussed:

 

We discussed the current Roots Web site that the Belfair Chapter is using, and the new PSGS website.  Madi Cataldo will talk with the Chapter and let us know their decision on moving their content to the PSGS site, under a separate Navigation Bar, and adding subsequent pages under that link.

 

We discussed the Roots Web site, and how it affects our current site.  Consensus was to strip it out, leave a forwarding link to the new address, and maintain it for a period of time, such as a year.    

 

Having a logo on the home page was discussed, Larry Swan will provide his artwork and we will fit it up to the front page.

 

Larry Hardin brought a key point to our website design, in this case having ALL price/cost figures on a single page, and every where the topic is raised, such as for Cemetery Committee research packages, Library non-member research fees, membership dues, etc., linked from the appropriate page.  This concept may be applied to other subjects, including calendar.

 

It was suggested that the page footer be amended.  The copyright notice font size is ok, but increasing the library, P.O. addresses, and telephone number font size was discussed.  Further, the need for the footer was discussed, no changes at this time.

 

Another suggestion in The Obituary Project PDF pages was to have the copyright notice removed at the top of each of those pages.

 

Larry Hardin will re-write content on home page, and work with Dorothy on fit up.

 

There was concern about less than complete Cemetery Project postings online, it was decided that ongoing updates to that project’s work will be posted.  Discussion on how much data to post, and how much to hold in reserve for offline transfer to the researcher customer.  Along with this, how to transfer this data, some ideas being CD, or posting requested (gravesite marker, etc.) photo or whatever on an internal web page, and providing the requestor with the web page address so they may download it, or by simply e-mailing it, depending case by case on e-mail capabilities and file size.

 

Add link to our website from U.S. Gen Web.

 

Dealing with the large number of pages, and the addition of yet more as we progress, maintaining current information, being able to ensure no items to update will get left behind in a sweep.  An example discussed was the five versions of calendars, including lists, upcoming events, grids, and so forth.  It was decided by consensus that the single page concept, linked from other pages would be applied.

 

There was individual opinion provided on which pages should be where, the committee moved forward and established a logic of priorities of how we will organize the site content we are presenting to the public. 

 

By consensus, priorities were established.  First will be researchers, followed by members, the Belfair Chapter, then housekeeping items.  Navigation Bar will be:

 

Home -

Research – inc. cemetery, obituary, library catalog, costs

Activities – inc. classes, meetings (& programs), special events

Belfair Chapter – starting point for chapter pages

Contacts – list of the forwarding e-mail address

Links – links to other websites

Index – list of public pages within our website

 

PSGS history, officer and committee roster, bulletin board, will be linked ONLY from the Index page.

 

It was decided that as we have ideas, comments, or wish to offer improvements, changes, or any other type of communications between committee members by e-mail, it is suggested that we include ALL committee members, just so we can avoid blind sides.

 

Operations Webmaster Dorothy Lindquist took copious notes and will effect actions; construction webmaster Bob Edwards will be available if needed.

 

Final item, President Swan advised that NO CHANGES will be made to the website without the approval of the committee.  This applies to the public portions, not the internal or test pages, and not to corrections, removing stale information/event notices.

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29 November 2007, Thu - Held initial Website Committee Meeting, 1230-1515, Larry Swan, Dorothy Lindquist, Bob Edwards
 
Discussed:
1.   move obit proj, create school enrollment proj, under records pres. - RLE
2.   discussed events calendar progress, ideas - RLE
            working lunch
3.   discussed newsletter, what we want to include on site, what we want to mail - LS
4.   add page of Back Tracker articles - DL
5.   discussed ancestor chart
6.   will establish 3rd Mo. at 1300 for monthly committee meeting - RLE
7.   merge committees page with officers page, scratch personal e-mail addresses - RLE
8.   add committee page, where possible, link to existing committee pages, all others create description in MS Word, PDF, include as link - DL 
9.    create e-mail account (hotmail/yahoo) we can use in office - LS

P.O. Box 1931, Port Orchard, WA  98366
 
PSGS Cindy Shawley Spore Genealogical Research Library:
2501 SE Mile Hill Dr., Suite A 102, Port Orchard, WA 98366
(360) 874-8813
 
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